LEAD Reimbursement Procedures

LEAD General Reimbursement Guidelines:

• Must have completed the appropriate request form:

  • Travel-Expense form (for all travels) OR

  • Non-Travel Form (for requests that aren’t travel related)

  • AND GME Reimbursement request form (if you’re using your LEAD educational funds)

• Please allow 3-4 weeks before checking on the status of your reimbursement. (Allow additional time if vendor needs to be added to the system).

• If you have a group outing please ask for separate receipts. Using Cashapp or Venmo and turning in your bank statements to be reimbursed is prohibited (we have no way of knowing what the money was sent for) PLEASE SUBMIT ITEMIZED RECEIPTS WHICH CLEARLY STATE WHAT YOU WERE CHARGED Alcohol will NOT be reimbursed

• Original receipts are preferred but copies can be accepted if they are lost.

• In some cases where travel is required you may purchase airfare/hotel stays in advance. Please note that: Filing in advance of events is prohibited. You must wait until you have attended the conference to turn in your forms for reimbursement.

• If there is incorrect or missing documentation, The forms will be sent back to you and will hold up the process.

• Lastly, We want to make sure that you get reimbursed in a timely manner. Please remember that Monique (monique.bailey@bmc.org) is here to assist you with this. Should you have any questions, please reach out to her.

For more details, refer to this How-To Form

Please refer to this super-helpful form so that your reimbursement process goes as smoothly as possible!